KENYA RURAL ROADS AUTHORITY

MACHAKOS REGION

INVITATION TO TENDER

                                                                                 2^nd September, 2021

The Kenya Rural Roads Authority (KeRRA) is a state corporation established under the Kenya Roads Act 2007, with the responsibility for management, development, rehabilitation and maintenance of rural roads. The Authority hereby invites all interested Road works Contractors prequalified in the Region and AGPO eligible firms/ groups to the – Financial Year 2020 / 2021.Allocation of fund RMLF 10% Savings, GOK Dev., GoK Dev. Sav and 10%  By Ministers Allocation for routine maintenance and spot improvement works, on the roads indicated below: 

 Download tender notice here

QUALIFICATIONS FOR TENDERING  

Mandatory Requirements 

The following MUST be submitted together with the Bid:

1. Certified copy of Certificate of Incorporation.
2. Copy of Valid Annual Practicing License with the National Construction Authority in the classes specified above
3. Certified copy of PIN certificate registered for VAT obligation
4. Valid Tax compliance certificate (Will be verified on the KRA TCC Checker)
5. Certified Copy of CR 12 form (issued within the last Twelve months before the opening date)
6. Certified copies of National Identity Cards / Passports of Directors and any shareholder or individual listed on the CR12.
7. Valid Single Business Permit
8. Certified copy of Valid Certificate of Registration for Access to Government Procurement Opportunities (AGPO), from the national treasury (For disadvantage groups, Women, Youth and Persons with Disability).
9. Those bidding for Persons with Disabilities contracts must attach copies of IDs issued by the NCPWD for the Directors who are disabled (Certified Copies).
10. Certified copies of Log books for ownership of Machines and Equipment. Those hiring must provide certified copies of valid Lease Agreements supported by certified copies of Lessor’s log books.(owned/hired equipments should be relevant to the works tendered) Or Agreement from Mechanical Transport Fund Department within the last six(6) months.
11. Current sworn affidavit of litigation history before commissioner of oaths for the last (6) six months from the tender opening date.
12. Submit a brief Work Methodology relevant to the works tendered.
13. Proof of Bank Account under the company’s name.
14. Dully filled, signed and stamped bills of quantities.
15. Dully filled, signed, stamped and witnessed Form of Tender.
16. Dully filled and stamped business questionnaire.
17. Dully filled Environmental and Social Commitment Forms.
18. Bidders with ongoing works with KeRRA Machakos Region shall NOT be legible for award. (FY 2020/2021)

Other Requirements  

As specified in the respective tender documents covering the following: 

1. Similar previous experience where applicable (Not applicable to special group category) 
2. Professional and Technical Personnel minimum Diploma in Civil Engineering for persons executing the works (provide CVs for the employees). 
3. Annual construction Turnover of Ksh. 300,000.00 and Financial Performance minimum Working Capital of Ksh. 300,000.00 Supported by Submission of  Audited Accounts or equivalent acceptable by Employer for the previous three (3) years (Not applicable to special group category)
4. Eligibility 

1. To enhance equity, bidders who shall bid for more than Two (2) Tenders, can only

         be Awarded a Maximum of One (1).

1. Director (s) bidding under different companies for the same tender shall be

        Disqualified. 

• Director (s) bidding under different companies should not participate in more than

        Two (2) Tenders

1. Current work load if any(Filled  schedule of ongoing works)
2. All pages of the Tender documents MUST be chronologically serialized.
3. All alterations must be endorsed with company stamp.
4. Any form of Canvassing will lead to disqualification 
5. Subsequent to presidential directives issued on the COVID-19 pandemic there shall be no pre-tender site visit, bidders are advised to make their own personal arrangements to familiarize themselves with the site before submission of their bids and ensure their site visit certificates are duly signed by respective Officer.

1. Due to the Covid-19 pandemic, only one contractor’s representative with company’s introduction letter shall be allowed during opening, however, the opening register shall be displayed at KeRRA Machakos Notice Board.

NOTE: 

1. All certification of documents shall be original and executed by Commissioner for Oaths or Notaries Public. They shall be clearly marked ‘Certified True copy of the Original’
2. Certificates / Licenses may be verified from or with the Issuing Authorities or Agencies

Interested contractors are advised to download tender documents from the KeRRA website at www.kerra.go.ke for free from 7^th September, 2021. Duly completed tender documents in plain sealed envelopes marked with the respective tender number, project name should be addressed to: Regional Director, 

Kenya Rural Roads Authority (KeRRA) 

Machakos Region

(Name of Constituency)

P.O. Box 874 - 90100

MACHAKOS

The same should be deposited in the constituency tender boxes at the KeRRA, MACHAKOS REGIONAL OFFICE on or before Thursday, 16^th September, 2021 at 10.00 am. Due to Covid-19 Pandemic and MOH guidelines, Tenders will be quarantined for 4 days and opened on Tuesday 21^st September, 2021 at the same venue. Bidders representatives who wish to witness opening should carry introduction letters from the respective firms. Late submission of tenders shall be returned unopened. 

Eng. C. M. MUKUVA 

REGIONAL DIRECTOR ROADS (MACHAKOS REGION)