INVITATION TO TENDER

Date: 20^th January, 2022

The Kenya Rural Roads Authority is a state corporation established under the Kenya Roads Acts 2007 with the responsibility for the Management, Development, Rehabilitation and Maintenance of Rural Roads. The Authority hereby invites bids from suitably qualified firms for Routine Maintenance of selected roads in various constituencies within Isiolo Region to be funded under 10% RMLF for the financial year 2022/2023. Interested eligible contractors may obtain further information and inspect tender documents from the Procurement Office in Isiolo during the normal working hours Monday – Friday. Tender documents can also be downloaded free of charge from the KeRRA website, www.kerra.go.ke.

QUALIFICATIONS FOR TENDERING

Mandatory Requirements

The following MUST be submitted together with the Bid:

1. Certified copy of Certificate of Incorporation.
2. Certified Copy of Valid Certificate of Registration &Annual Practicing License with the National Construction Authority (NCA 5,6,7,8)
3. Certified copy of PIN certificate
4. Certified VAT Registration (ACTIVE)
5. Valid Tax compliance certificate (Will be verified on the KRA TCC Checker)
6. Certified Copy of recent CR12 within one (1) year (Will be verified on the register of the company)
7. Certified copies of National Identity Cards / Passports of all the Directors
8. Certified copy of Valid Single Business Permit  
9. Certified copy of Valid Certificate of Registration for Access to Government Procurement Opportunities (AGPO), from the National Treasury (For disadvantage groups, Women, Youth and Persons with Disability).- Where applicable.
10. Those bidding for Persons with Disabilities contracts must attach copies of IDs issued by the NCPWD for the Directors who are disabled (Certified Copies). (Will be verified from the website)
11. Certified copies of Log books for ownership of Machines and Equipment. Those hiring must provide certified copies of valid Lease Agreements supported by certified copies of Lessor’s log books.
12. Current power of attorney for the person signing the tender/ affidavit not more than 6 months from the tender opening date
13. Litigation History as a Sworn – in Affidavit.
14. Provide letter of Recommendation from the Bank being proof of ownership of Bank Account under company’s Name.
15. Form of tender correctly filled, signed & stamped and with a letter head.
16. Confidential Business Questionnaire correctly filled, signed & stamped
17. Bidders Must Serialize sequentially ALL pages of the tender documents using a serialization machine.

Other Requirements

As specified in the respective tender documents covering the following:

1. Compliance to Technical Proposal Forms eg. Construction Schedule, Site Organization, Method Statement (Methodology), etc
2. Similar previous experience is required (Not applicable to special group category)
3. Professional and Technical Personnel (provide certificates and CVs for the employees)
4. Turnover and liquid Assets Supported by Audited Accounts for the previous three (3) years (Not applicable to special group category)
5. Eligibility
6. To enhance equity, bidders shall bid for a maximum of Two (2) Tenders, but can only be Awarded a Maximum of One (1) Tender, under this Tender Notice. Bidders who participate in more than Two (2) tenders shall be disqualified.

1. Current work load if any
2. Any form of Canvassing will lead to disqualification
3. To enhance EQUITY, each bidder is eligible for award of only ONE CONTRACT
4. There will be a Mandatory Pre-tender site visit which will be conducted as scheduled below;

 Bidders are advised to make their own off-road Transport arrangements for the site visit and assemble at The Regional Director’s Office situated at Ministry of Roads Building, off Isiolo- Marsabit Road at 7.00am as scheduled above.  Bidders will also ensure they sign site visit attendance register.

NOTE:

1. All certification of documents shall be original and executed by Commissioner for Oaths or Notaries Public. They shall be clearly marked ‘Certified True copy of the Original’
2. Certificates / Licenses may be verified from or with the Issuing Authorities or Agencies

Interested contractors are advised to download tender documents from the KeRRA website at www.kerra.go.ke for free from 25^th January, 2023.

Completed bid documents in plain sealed envelope clearly marked Tender No. and description, “DO NOT OPEN BEFORE THURSDAY, 9^TH FEBRUARY, 2023 at 10.00AM, should be addressed to:

The Regional Director

Kenya Rural Roads Authority

1. O. Box 528-60300

ISIOLO

And deposited in the tender box market in respective Constituency situated at the KeRRA Regional Office at Isiolo so as to be received on/or before Thursday, 9^th February, 2023 at 10.00am. Tender opening will take place immediately thereafter in the presence of the Tenderers or their representatives who may choose to attend.

The Authority reserves the right to accept or reject any or all tenders and to cancel the tender process at any time prior to award of the contract without thereby incurring any liability to the affected tender or tenderer on the ground for the action and is not bound to accept the lowest or any tender.

REGIONAL DIRECTOR

ISIOLO REGION