KENYA RURAL ROADS AUTHORITY

________KIRINYAGA REGION_______

INVITATION FOR TENDERS

 Date: 22^nd October 2020

The Kenya Rural Roads Authority (KeRRA) is a state corporation established under the Kenya Roads Act 2007, with the responsibility for management, development, rehabilitation, and maintenance of rural roads. The Authority wishes to invite bids from competent eligible pre-qualified firms for routine maintenance Road Works to be financed under Public Participation GoK Development Funds as listed in the table below.

Interested eligible candidates may obtain further information and inspect tender documents from the Regional Procurement Office   during normal working hours (8.30am-12.00 noon and 2.00pm - to 4.30pm.)

A complete set of tender documents may be obtained by interested candidates by downloading from the KeRRA website: www.kerra.go.ke  with effect from 26^th October 2020

Contract estimate is provided in tender document.to promote openness and prevent overquoting/underquoting to meet employers objective. 

Due to Covid-19 Pandemic and the Government protocols there will be no organized pre tender site visits, however bidders are encouraged to acquaint themselves with the project roads as directed by Constituency Roads Officer (CRO) before submitting their bids. The site visit certificate must be signed to ensure that the bidder knows the site well

MANDATORY REQUIREMENTS

1. All documents must be bound, and machine serialized, pages indicated for each bid submitted. All forms filled appropriately.
2. Proof of prequalification of the contractor on categories and constituency tendered for.
3. Proof of acquittance to the road project – Site visit certificate
4. Certified Copy of certificate of incorporation.
5. Certified Copy of valid Tax compliance certificate
6. Certified Copy of valid VAT/PIN Registration certificate.
7. Certified Copy of ID and CR 12 for the Directors of the Company.
8. Certified Copy of certificate of principle place of business by County Government.
9. Certified Registration and license with National Construction Authority (as per respective bids.)
10. Proof of financial soundness: financial statements for last 3 years (new company- proof of bank account)
11. Properly and dully filled form of bid; stamped or sealed and signed by authorized person.
12. Filled and signed Appendix to form of Bid by authorized person.
13. Schedules of Supplementary Information, all forms MUST be filled appropriately.
14. Stamped and signed Power of Attorney.
15. Stamped and signed affidavit by the deponent.
16. Properly and dully filled Bills of Quantities; stamped or sealed and signed by authorized person.
17. Schedules of Equipment Holding - attachment of log books for companies only or proof of lease agreement by third party providers.
18. Professional & Technical personnel CV and certificates as per requirement.
19. Five-page methodology for contracts above 3 million only.
20. Authority to seek references from the Tenderer’s bankers

SPECIAL GROUPS ADDITIONAL DOCUMENTS.

21. Certified copies of Certificate of registration in Target Group issued by the national treasury for respective categories (only works certificates will be considered)
22. Properly and dully filled Tender Securing Declaration Forms; stamped or sealed and signed by someone authorized to do so.

SPECIAL INSTRUCTIONS TO BIDDERS

1. Serialisation MUST be done by machine, Hand write serialisation will not be considered.
2. Any alteration or white –out without countersigning will be disqualified.
3. Pursuant to section 80 of Public Procurement and asset disposal act 2015.The Lowest Evaluated bids will be awarded, not necessarily the Lowest in Terms of Quoted price but the quality of Tender document and compliance to criteria there in.
4. Price quoted will be considered in the third stage of financial stage.
5. Bids will be subjected to market rates sensitivity analysis to ascertain capacity and quality output. Too low prices may not be considered in the basis of the above fact.
6. Tender Securing Form for special groups (youth, women and PWD) must be filled stamped and signed.
7. Any canvassing by contractors will lead to outright disqualification.

Bidders must ensure that their completed tender documents are enclosed in plain sealed envelopes marked with Tender name and reference number and deposited in the Tender Box situated at Kenya Rural Roads Authority Kirinyaga Regional Office, Kerugoya town or addressed to:

The Regional Deputy Director

Kenya Rural Roads Authority (KeRRA),

Kirinyaga Regional Office,

P.O Box 390-10300, kerugoya

To be received on or before 4^th November 2020 at 11.00 am. Opening will take place immediately thereafter. Bidders or their representatives wishing to witness the opening may attend.

SENIOR SUPPLY CHAIN OFFICER

FOR; DEPUTY DIRECTOR (ROADS)

KIRINYAGA REGION